Visitors who are offered reimbursement should be aware of the following policies at Rutgers. These are NSF rules that Rutgers must follow. Travel costs that are do not comply with these rules cannot be reimbursed.
While there are a lot of rules, it is not at all difficult to make travel plans that satisfy them. Doing so will assure fast reimbursement.
Occasionally it is less costly to get two roundtrip tickets with special fares
than to get a single round-trip ticket. Rutgers accounting can handle these
requests, but travelers should advise
the DIMACS Financial Assistant
in advance.
Travelers who combine DIMACS travel with other trips can be reimbursed for
at most the cost of a round-trip, coach class, standard flight to
Newark Airport.
Travelers who purchase tickets priced in foreign currencies can speed
the reimbursement process by providing a letter from their travel agent
indicating the ticket price (or standard flight as above)
in US dollars. The letter should be in English.
All travel is subject to NSF requirements for ``reasonable'' costs.
These are interpreted as coach class airfares, standard airport
limousines or cabs,
and similar transport. Persons traveling by private aircraft,
luxury ocean-liners,
etc. can be reimbursed for at most the cost of ``reasonable'' carriers.
Receipts and Documentation for Reimbursements
Reimbursement for travel expenses including airfares, cabs and limos, trains,
and other means requires submitting original receipts showing
the cost and that the fare has been paid. Airline receipts
can be mailed after the visit to the DIMACS Financial Assistant
.
DIMACS Home Page