THINGS TO DO:
FAMILIARIZE WITH WHAT DIMACS CAN DO TO HELP YOU; AND WHAT YOU NEED
TO DO TO GET THE MOST OF IT:
GET A PUBLICITY CHAIR:
The chair should pull information together and check for accuracy
before it is forwarded to the Publicity Coordinator who handles the
formatting and distribution. While this may not seem urgent - in a
couple of months when you are busy with decisions and getting people
on-board, such a chair will relieve you of a great crunch of work.
SEE YOUR WWW PAGES:
Please look at the WWW pages and keep checking back from time to time to make sure they are timely and accurate.
Advise the Publicity Coordinator
(email@example.com) of errors and they will be fixed. We try to get items and then format
the same item into WWW (HTML), print, email-list messages, etc.
Also, take a look at the Logic and Algorithms pages to get an idea of basic information you should include for your special year:
Incidentally, we are currently getting about 12,000 visits per week to
the WWW pages; and looking at the logs made clear that these programs
were being looked at quite a bit. Our evaluations of workshops also
showed that visitors and participants want to find info on the WWW
and more helpful things such as notes, bibliographies, abstracts, ...
Some additional pages:
Visitor page; sort of a dating service.
- Workshops: and this needs follow up with organizers, email
addresses, purpose, calls for papers, ... attendees have asked for
bibliographies, lecture notes, abstracts. We are happy to provide
these on our site.
- Distinguished lecturer series schedule
- Other events
Tutorials/Summer school page
- We listed visitors with their email addresses and the dates of
visits. Visitors should contact each other (instead of bothering
you with "When is John Doe coming? ) and arrange mutually
agreeable dates. We need names and addresses of your invitees.
Notes: lecture notes, slides of talks, etc.
- A special page to call attention to the tutorial programs.
This was nicely handled; the lecturerers provided notes on-line
and are producing TR's of their courses.
Please see a typical workshop:
You and the organizers need to provide the information about
workshops. (Actually, your publicity chair could be the point man!)
Typical lead times are 6-10 months for the announcement; 5-7 for a
call if that is used; and 6-8 weeks for a program. That does not
preclude spur of the moment workshops for hot ideas.
MAILING LISTS AND SUCH:
If you have email addresses for people who should be getting
announcements, please forward them to our Publicity Coordinator
(firstname.lastname@example.org) so they can be added to the
If you know of Newsletters, SIGs, netnews groups, etc that should or
would carry the announcements, please send the information to the
Publicity Coordinator (email@example.com) about how to
Index of Organizers Guide
Contacting the Center
Document last modified on February 23, 2000.