DIMACS Workshop Organizer's Guide:
After a proposal is approved, the organizers should address
questions such as initiating publicity,
soliciting presentations, inviting speakers,
and planning the scientific program.
Planning should be started as soon as the workshop is approved.
The following issues should be considered in planning.
- Program Planning:
- On-Site Publications:
Graduate students in particular have requested abstracts,
proceedings, etc to provide statements of main results,
Possible approaches are:
- Abstracts: The center will arrange to make copies of a
booklet of abstracts of up to one page per talk.
- Printed Proceedings: Some workshops have produced
preliminary proceedings of 300-500 pages. We ask that
the organizers collect papers, number pages, and provide
an index. The center can arrange for printing and covers.
Costs are usually charged to the workshop budget.
- WWW Pages: An easy way to provide abstracts, papers
or lecture notes in on DIMACS WWW site. WWW ready materials
can be sent to the publicity coordinator and assembled into
an informal proceedings with links from the program.
Contact the associate director for assistance and planning
at least 6 weeks before the workshop.
- CD-ROM The center has had one project in which
postscript papers were linked (with an html-type format)
and reproduced to make a CD-ROM proceedings. Cost was
about $1200 for 500 copies.
- Proceedings, Etc.
See also the Publications section.
- Software Demonstrations, etc.
The center has equipment to support software demonstrations.
See the Facilities section.
Workshop Organizer's Guide
Contacting the Center
Document was last modified May 27, 2009.