It is sometimes possible to leverage your budget by making
arrangements for participants in a workshop or working group to visit
DIMACS before or after a workshop or working group. You should contact
the special focus organizer in which your workshop or working group
falls to discuss this if this opportunity arises.
4. Center Facilities:
DIMACS has a variety of facilities at Rutgers to host workshops. The
page indicates rooms for meeting, lunch, and other resources
such as computing and AV equipment.
5. Lodging and Transportation:
Workshop participants will need travel and lodging information.
Participants who receive support must use U.S. based aircarriers.
See Invitations Page for
information about these rules.
DIMACS workshop publicity pages
has listings of other workshops and they give sample travel and
Invitations are usually sent by email or regular mail.
page has a guide and samples.
Broad participation in workshops is the most basic motivation
for the funding agencies that sponsor our workshops.
The Workshop Publicity
page describes what the center does to publicize events
and what information the organizer needs to provide.
8. Workshop Publications:
Publishing information about workshops leverages the organzing
efforts to greater impact and visibility.
The Publications page describes how DIMACS
Workshop Proceedings are done and has some suggestions for other
ways to increase impact.
9. At the Workshop:
Time management is critical in running a successful workshop. Participants with
time constraints may be able to attend only a limited number of talks. These talks
need to begin and end as listed in the program.
The DIMACS Staff is available for help with questions concerning computer access,
parking, transportation, reimbursements, etc.
DIMACS conducts an on-site evaluation and possible follow-ups
with participants to evaluate how well the workshop fulfilled goals.
We also require that organizers write a brief report evaluating
the workshop. The
Evaluation Guide describes
the evaluations and what is expected.
11. Planning TimeLine and Milestones
page suggests adequate time to have effective publicity,
give participants adequate warning to get inexpensive travel
12. DIMACS Staff:
The DIMACS Staff provides assistance
in planning and conducting the workshop. This page gives the
names of the staff members and their contact information. A brief description of the staff member responsibilites is as follows: